Nghị định 318/2025/NĐ-CP hướng dẫn đăng ký lao động

 

DECREE

elaborating certain articles of the Law on Employment in terms of employee registration and labor market information system

Pursuant to Law on Government Organization No. 63/2025/QH15;

Pursuant to Law on Employment No. 74/2025/QH15;

At the request of the Minister of Domestic Affairs;

The Government hereby promulgates a Decree elaborating certain articles of the Law on Employment in terms of employee registration and labor market information system.

Chapter I

GENERAL PROVISIONS

Article 1. Scope

This Decree provides for the employee registration and labor market information system according to the following provisions of Law on Employment No. 74/2025/QH15:

1. Employee registration information on and employee database; regulations on applications, procedures and employee registration authorities; regulations on the receipt, management, extraction, connection, sharing and use of employee database specified in clause 6 Article 17 of Law on 74/2025/QH15.

2. Labor market information system, labor market information specified in clause 3 Article 19, clause 3 Article 20 of Law No. 74/2025/QH15.

Article 2. Regulated entities

1. Employees specified in clause 1 Article 2 of Law No. 74/2025/QH15.

2. Employers specified in clause 2 Article 3 of Labor Code No. 45/2019/QH14.

3. Agencies, organizations and individuals related to employee registration, employee database; development and management of labor market information system.

Chapter II

EMPLOYEE REGISTRATION

Section 1. Applications, procedures for registration of and adjustment to information on employee registration

Article 3. Subjects of employee registration

1. Employees subject to compulsory social insurance participation according to the provisions of clause 1 Article 2 of Law on Social Insurance No. 41/2024/QH15.

2. Employees who are currently employed and are not subject to compulsory social insurance participation.

3. Unemployed persons being persons who are not employed, are seeking employment and are ready to work.

4. Cadres, civil servants, public employees and the people's armed forces that do not register or adjust employee registration information as prescribed in this Decree.

5. Employees shall self-declare their applications for employee registration and bear legal responsibility for the truthfulness and accuracy of the information declared; employers shall be responsible for collecting, declaring and providing complete, accurate and timely information about employees when recruiting, changing or terminating labor relations in accordance with the provisions of this Decree; ensuring the truthfulness and accuracy of the information provided.

Article 4. Employee registration information

1. Basic information of the employee, including: Surname, middle name, and birth name; personal identification number (PIN); date, month, year of birth; gender; ethnicity; current residence (place of permanent residence or place of temporary residence).

2. Group of information on general education, vocational education, higher education, vocational skill certificates and other certificates, including:

a) Information on the highest general education qualification achieved;

b) Information on the level and discipline of the vocational education diploma or higher education degree;

c) Information on national vocational skill certificates that have obtained;

d) Other certificates.

3. Group of information on employment status and employment demand, including:

a) Information on the current employment, including: position, job title, type of contract and place of employment/ workplace;

b) Information on the employer, including: Name of the employer; enterprise identification number/TIN; type of business; headquarters’ address; business sector;

c) Information on unemployment status, including: Unemployment duration; reasons for unemployment;

d) Information on the jobseeker’s expectation, including: job, type of contract, salary and benefits and place of employment.

4. Group of information on social insurance and unemployment insurance, including:

a) Information on the participation in social insurance and unemployment insurance, including: social insurance number, type of social insurance.

b) Information on the receipt of social insurance and unemployment insurance benefits, including: Benefits, duration of benefit entitlement.

5. Group of information on characteristics and specific traits, including:

a) Information on persons with disabilities;

b) Information on people belonging to poor or near-poor households, households with land subject to repossession;

c) Information on the relatives of revolutionary contributors;

d) Information on individuals who have fulfilled their military service obligations and their duties in the People's Police.

Article 5. Applications, procedures for employee registration for employees subject to compulsory social insurance participation

1. The application for employee registration is the Social insurance registration declaration form as prescribed in Clause 1, Article 27 of Law No. 41/2024/QH15, which additionally includes the information prescribed in points a and b, Clause 3, Article 4 of this Decree.

Vietnam Social Security shall be responsible for promulgating the Social insurance registration declaration form.

2. Procedures for implementation:

a) The employee shall provide the employer with relevant information as specified in the Declaration under Clause 1 of this Article and shall be responsible for the accuracy of such information;

b) The employer shall register and adjust employee registration information for the employee when they submit their application for registration of or adjustment to social insurance information according to the provisions of the Law on Social Insurance and guiding documents;

c) The employee registration information, after being received and processed by the social security authority, shall be uniformed and shared to the employee database.

Article 6. Applications, procedures for employee registration for employees who are currently employed and are not subject to compulsory insurance participation, unemployed persons

1. Applications for employee registration are electronic declaration forms enclosed herewith.

2. Form of employee registration: Online.

3. Procedures for implementation:

a) Employees shall access the National job exchange (https://www.vieclam.gov.vn) or through VNeID application, select the section of registration of or adjustment to employee registration information, and fill in the information in the electronic declaration stipulated in Clause 1 of this Article;

b) The employee registration system shall receive, process registration information and display the successful registration notification immediately after the employee completes the electronic declaration, or provide explanation in cases of unsuccessful registration;

c) The employee registration information of the employees shall be updated and synchronized with the employee database.

4. People who wish to find jobs shall submit their applications for job search using the form prescribed in the Government's Decree on employment services in person at public employment service providers, online via the National job exchange (https://www.vieclam.gov.vn) or through VNeID application.

Article 7. Adjustment to employee registration information

1. The employee registration information shall be adjusted in cases where any of the following information is changed:

a) Information on position, job title, type of contract and place of employment specified in point a clause 3 Article 4 of this Decree;

b) Information about employer specified in point b clause 3 Article 4 of this Decree;

c) Information on the change of the employment status from “employed” to “unemployed”;

d) Change of the employment status from “employed” or “unemployed” to “not participating in business operations” (either unable or unwilling to work).

2. Applications, procedures for adjusting employee registration information specified in points a and b clause 1 of this Article shall be as follows:

a) In cases where an employee participates in compulsory social insurance has changes in employee registration information as prescribed in point a clause 1 of this Article, the employee registration information shall be adjusted when adjusting the social insurance registration information according to the provisions of Article 5 hereof;

b) An employee is currently employed and is not subject to compulsory social insurance participation or an unemployed person shall comply with the provisions of Article 6 of this Decree.

3. Applications, procedures for adjusting employee registration information specified in point c clause 1 of this Article shall comply with the provisions of Article 6 of this Decree.

4. Applications, procedures for adjusting the information specified in point d clause 1 of this Article shall be as follows:

a) Employees shall access the National job exchange (https://www.vieclam.gov.vn) or through VNeID application, select the section of registration of or adjustment to employee registration information and change of the employment status from “employed” or “unemployed” to “not participating in business operations” using the Electronic declaration form specified in clause 1 Article 6 of this Decree;

b) The employee registration system shall receive, process information and display the successful adjustment notification immediately after the employee completes the electronic declaration or provide explanation in cases of unsuccessful adjustment;

c) The adjustments made by the employees shall be updated and synchronized with the employee database.

5. In cases where an employee who signs employment contracts with multiple employers wish to update additional information, they shall comply the following requirements:

a) The application for updating employee's information is the electronic declaration made using the form enclosed herewith and documentary evidence of their employment and place of employment;

b) Form of registration, procedures for implementation shall comply with the provisions of clause 2 and clause 3 Article 5 of this Decree.

Section 2. Receipt, management, Extraction, connection, sharing and use of Employee databasE

Article 8. Employee database

1. The employee database shall include the information specified in Article 4 of this Decree.

2. The data shall be collected, updated and synchronized with the employee database, including:

a) The information specified in clause 1 Article 4 of this Decree shall be verified and extracted from the National population database;

b) The information specified in clause 2 Article 4 of this Decree shall be extracted, selected, connected and shared from the specialized databases of the Ministry of Education and Training;

c) The information specified in points a, c, d of Clause 3 and point c of Clause 5 of Article 4 of this Decree shall be extracted, selected, connected and shared from the specialized databases of the Ministry of Home Affairs;

d) The information prescribed in Point b, Clause 3, Article 4 of this Decree shall be connected and shared from the National business registration database and other relevant databases;

dd) The information stipulated in Clause 4, Article 4 of this Decree shall be extracted, selected, connected and shared from the National Insurance database;

e) The information stipulated in point a clause 5 Article 4 of this Decree shall be extracted, selected, connected and shared from databases managed by the Ministry of Health;

g) The information stipulated in point b clause 5 Article 4 shall be extracted, selected, connected and shared from databases managed by the Ministry of Agriculture and Environment;

h) The information specified in Article 4 of this Decree that cannot be collected according to the provisions of points a, b, c, d, dd, e and g clause 2 of this Article shall be connected and shared from the National comprehensive database and other related databases.

3. Information in the employee database shall be updated and adjusted from the following sources:

a) Results of the implementation of administrative procedures, operations related to employee registration and adjustment to employee registration information;

b) Other relevant databases in case of change.

4. The employee database shall be developed, provided, shared, connected and managed consistently nationwide, comply with data laws, personal data protection laws, information security laws and related laws.

Article 9. Governing body of the employee database

1. The Ministry of Home Affairs shall act as the governing body and receive the employee database; be responsible for developing the employee database.

2. The National Data Center is the unit responsible for maintaining the information technology infrastructure of the employee database.

Article 10. Connection and sharing of data in the employee database

The connection and sharing of information of the employee database from the National comprehensive database, national databases, specialized databases, information systems must comply with legal regulations on data connection and sharing by regulatory agencies in conformity with the EA framework for digital transformation.

Article 11. Modes of extraction and use of data in the employee database

1. Data in the employee database shall be extracted and used according to the following modes:

a) Connection, sharing of data between the National comprehensive database, national databases and specialized databases, other information systems and the employee database;

b) National data portal, National Public Service Portal, electronic information portal, administrative procedure processing information systems;

c) Electronic identification and authentication platform;

d) Vietnam Electronic Identification (VNeID) application;

dd) Equipment, means of communication and software provided by the National data center.

2. Data in the employee database shall be extracted and used to perform the following tasks:

a) Employment authorities shall manage and formulate policies on labor and employment; provide labor market information, analyze and forecast labor supply and demand for agencies, organizations and individuals;

b) Employees shall provide or present their own personal information when requested by their employers or competent authorities;

c) Employers are permitted to extract information in the employee database under their management.

Chapter III

LABOR MARKET INFORMATION SYSTEM

Article 12. Labor market information system

1. The labor market information system shall include:

a) Labor market data that is extracted from the National comprehensive database, national databases, the employee database and other data components related to the labor market;

b) Information technology infrastructure;

c) Application software systems, software services and cloud computing platforms serving the development, management, extraction and use of labor market information.

2. The labor market information system shall be an open system that is developed and managed in a manner that is centralized and unified from central authorities to local authorities; meets standards and regulations on databases and economic-technical norms; ensures timely connectivity, sharing and provision of data with the National comprehensive database, National Databases and other relevant specialized databases in order to provide labor market information to agencies, organizations, and individuals to meet socio-economic development requirements.

Article 13. Labor market information

1. Information about labor supply, labor demand and connection between labor supply and demand, including:

a) Information and data on the population not participating in business operations, the population aged 15 and over and the labor force;

b) Information and data on employed workforces;

c) Information and data on underemployed workforces; unemployed persons; underutilized workforces;

d) Information and data on job seekers; employers’ demands; results of employment service provision;

dd) Information on programs, plans for job creation support and labor market development;

e) Forecasts about labor supply-demand.

2. Information about vocational training and skill level, including:

a) Information and data on trained employees;

b) Information and data on professional and technical qualifications, training fields and training disciplines;

c) Information and data on vocational certificates and skills.

3. Information about job search trends and labor demand, including:

a) Information on job search trends by economic sector, employment, professional and technical qualifications and other working conditions;

b) The labor demand, job positions, economic sectors, employment, training fields, and professional and technical qualifications currently required for recruitment;

c) Forecasts about labor demand..

4. Information on salaries and income of employees, including:

a) Information on salaries, bonuses and average income of employees;

b) Information on welfare policies and benefits.

Article 14. Sources of information and data

1. Labor market information stipulated in this Decree shall be collected from the following sources:

a) Results of administrative procedures and operations carried out by competent regulatory agencies;

b) The National comprehensive database, national databases, employee database and specialized databases and other related databases;

c) Data, results and reports of programs of investigation, statistical production and surveying;

d) Administrative data.

2. Labor market information system management authorities shall be responsible for receiving information and data shared and provided by agencies and organizations as prescribed to integrate into the labor market information system.

Article 15. Information technology infrastructure

1. Information technology infrastructure of the labor market information system of central authorities includes: Servers and workstations, network connected security equipment, network security and cybersecurity devices, internet connection, storage devices and other devices.

2. Information technology infrastructure of the labor market information system of local authorities include: Workstations, internet connection and other devices.

Article 16. System of software and applications serving the management, extraction, use of the labor market information system

1. The system of software and applications serving the employee registration and labor market information system are integrated on the National job exchange (https://www.vieclam.gov.vn).

2. Software and applications serving the update of information and data, shared data integration, software and applications serving the dissemination and search of information nationwide can be accessed at https://www.ttttld.vieclam.gov.vn and https://www.pbttttld.vieclam.gov.vn.

Article 17. Development of systems of information technology infrastructure and software serving the management and operation of the labor market information system

1. The development of systems of information technology infrastructure and software serving the management and operation of the labor market information system includes the following activities:

a) Establishment, upgrade and maintenance of information technology infrastructure;

b) Development and upgrade of software systems serving the management and operation of the labor market information system;

c) Provision of training and refresher training in enhancing capacity of civil servants, public employees and employees.

2. The Ministry of Home Affairs shall take the lead in developing information technology infrastructure for central authorities and developing software systems serving update of information and data, secure data integration, encryption and explicit access control to protect personal data and ensure compliance with legal regulations on personal information protection; safeguard personal data; protect state secrets; ensure network information security; maintain cybersecurity; and facilitate the publication, search and sharing of information and data.

Article 18. Sharing and provision of information and data

1. Ministries, ministerial agencies and central authorities shall provide the following information:

a) The Ministry of Finance shall share and provide information and data on enterprise registration; attracting foreign investment into Vietnam; investment registration; the situation of employees participating in social insurance and unemployment insurance;

b) The Ministry of Education and Training shall provide information on the status, quantity of students in vocational education and training institutions and higher education institutions;

c) The Ministry of Industry and Trade, the Ministry of Agriculture and Environment, the Ministry of Construction, the Ministry of Science and Technology, the Ministry of Culture, Sports and Tourism, the Ministry of Ethnic and Religious Affairs and the Ministry of Education and Training shall share and provide information and data on development plans and labor demand;

d) The central statistical agency shall share and provide labor market information and data from surveys and statistics on population, labor and employment, living standards of residents, enterprises and business establishments;

d) The National Data Center shall share and provide information and data related to the labor market from databases managed and stored in the Center.

2. The Provincial People’s Committees shall share and provide labor market information under management of provincial authorities and fully submit reports related to labor market information according to the provisions of applicable legislative documents.

3. The Ministry of Home Affairs shall make a request, in writing or another form, for providing information and data related to labor market information. The request shall specify the type of information and data; the level of detail and volume of information and data; the frequency of access to information and data; the method of providing information and data; and the deadline for providing the information and data.

Article 19. Receipt, processing and storage of information and data

1. The Ministry of Home Affairs shall receive information and data from ministries, central authorities and provincial People’s Committees according to the provisions of clauses 1, 2 Article 18 of this Decree; receive information and data on employees from ministries, central authorities according to the provisions of clause 2 Article 8 of this Decree.

2. The Ministry of Home Affairs shall process information and data before being integrated and stored in the labor market information system. Information and data processing contents include:

a) Inspect, assess compliance to regulations and procedures for collecting information and data;

b) Inspect, assess legal basis and reliability of information and data;

c) Compile, organize and categorize information and data in accordance with the prescribed content.

3. In cases of correcting information or data on the labor market information system, based on written or in-person requests from agencies or organizations for correction of shared or provided information and data, the labor and employment authorities are responsible for cooperating in verifying, reviewing, correcting, updating and supplementing the information or data in order to ensure the appropriateness, completeness and accuracy of the information and data.

4. For information and data updated from specialized databases, the authorities managing such specialized databases are responsible for ensuring the accuracy of the information and data.

5. Labor market information and data must be digitized, stored and preserved in accordance with legal regulations on archiving and relevant professional regulations to ensure safety and convenience in the management, extraction and use of information.

6. Agencies and units assigned to manage the information system must have a plan to digitize information that is not yet in digital form; they must implement management, operational, and technical measures for the information system to ensure the safety of information and digital data on the labor market.

Article 20. Update of and adjustment to information and data

1. Information and data in the labor market information system shall be updated and adjusted from the following sources:

a) Results of adjustments and supplements arising from the implementation of administrative procedures and professional operations by competent regulatory agencies;

b) Proposals for amendments of agencies and organizations if any information or data in the labor market information system is changed or is inadequate or inaccurate.;

c) Other relevant database in case of change.

2. Agencies and organizations specified in Clause 1 and Clause 2 of Article 18 of this Decree are responsible for updating and adjusting information and data under their management when there are changes or additions and for notifying the Ministry of Home Affairs of updating and adjusting the information and data in the labor market information system.

Article 21. Management of the labor market information system

1. The Ministry of Home Affairs shall develop and manage a unified labor market information system nationwide.

2. Labor market information system management authorities are permitted to invest in or lease information technology infrastructure, software systems serving the management, operation and extraction of information and data in accordance with state budget laws and bidding laws.

3. Labor market information system management authorities shall implement principles, solutions and regulations of the law on cybersecurity and information security; directly or by assigning qualified organizations to manage and operate software systems, servers, IT equipment, and computer networks, ensuring the operation of the system; issues and assign accounts and access rights to agencies, organizations and individuals for reporting, sharing, providing and extracting labor market information and data and revoke accounts and access rights for organizations and individuals that violate the provisions of this Decree.

4. Contents of the development and management of the labor market information system include:

a) Investing in information technology infrastructure and equipment serving the development of the labor market information system;

b) Managing., maintaining, extracting and using the labor market information system;

c) Providing training for personnel serving the development, management, maintenance, extraction and use of the labor market information system as well as the labor market analysis and forecasting;

d) Surveying, investigating, collecting, processing, updating and integrating information in the labor market information system;

dd) Developing tools and hiring developers and consultants to carry out analysis and forecasting of labor market information;

e) Performing activities to ensure the information safety and security.

5. The development and management of the labor market information system shall be funded by the state budget, based on the annual estimates of the Ministry of Home Affairs, and other legal sources of funding in accordance with the provisions of the law.

Chapter IV

ORGANIZATION OF IMPLEMENTATION

Article 22. Responsibilities of the Ministry of Home Affairs

1. Take charge and cooperate with relevant agencies in initiating, guiding, inspecting and urging the implementation of this Decree.

2. Take charge and cooperate with relevant agencies in formulating, developing, managing, protecting and using information and data on employees and labor market; ensuring the security of information systems, data governance, access control, data sharing, connection and mining.

3. Organize the development and upgrading of a unified software system to manage, operate and extract the employee database and the labor market information system; manage the labor market information system at the central level; share and provide the labor market information to agencies, organizations and individuals in accordance with legal regulations.

4. Perform other tasks assigned in this Decree;

Article 23. Responsibilities of the Ministry of Public Security

1. Cooperate with the Ministry of Home Affairs in developing regulations on the connection and sharing of information related to the labor market that are not classified as state secrets managed by the Ministry of Public Security in accordance with regulations on information security and safety.

2. Develop VNeID application serving the registration and adjustment of employee registration information.

3. Share and hand over the employee database collected from the National Target Program on Sustainable Poverty Reduction for the 2021-2025 period and cooperate with the Ministry of Home Affairs in sharing and continuously developing the employee database in a manner that ensure the compliance with the provisions of the law on security, safety and confidentiality.

Article 24. Responsibilities of ministries, ministerial agencies, government agencies and the provincial People’s Committees

1. Ministries, ministerial agencies, government agencies and the provincial People's Committees are responsible for directing affiliated agencies and units to implement the provision, sharing and connection of employee information and the labor market information within their authority in accordance with the provisions of this Decree.

2. The Provincial People's Committees shall take the lead in organizing the development of the labor market information system serving local objectives, ensuring compliance with technical standards, regulations and the EA framework for digital transformation; compile and provide information on the labor market within their areas in accordance with the provisions of this Decree; organize, promote and guide employees in their areas to register and update their employee registration information as stipulated in this Decree.

Article 25. Entry into force

1. This Decree comes into force from January 01, 2026.

2. Applications, procedures for registration of and adjustment to employee registration information for employees subject to compulsory social insurance participation in accordance with the provisions of Article 5 and Article 7 of this Decree shall be applied from July 1, 2026.

3. Applications, procedures for registration of and adjustment to employee registration information for employees who are currently employed and are not subject to compulsory social insurance participation and unemployed persons in accordance with the provisions of Article 6 and Article 7 of this Decree shall be applied from January 1, 2027.

4. Ministers, Heads of ministerial agencies, Heads of Government agencies, Chairpersons of the People's Committees of provinces and central-affiliated cities are responsible for implementation of this Decree.

 

 

Appendix

(Enclosed with Decree No. 318/2025/ND-CP dated December 12, 2025 of the Government)

SOCIALIST REPUBLIC OF VIETNAM Independence - Freedom – Happiness ---------------

Electronic Form for registration of and adjustment to employee registration information

1. Full name (as stated in the birth certificate): .....................................................................

2. Date of birth: ......./......../............... 3. Sex: ☐ Male ☐ Female

4. Personal identification number (PIN): .................................. 5. Social insurance number………………..

6. Place of permanent residence: .........................................................................................

7. Place of temporary residence (if it differs from the place of permanent residence): ...................................................................

8. Special group (if any):

☐ Person with disabilities ☐ Person belonging to a poor household ☐ Person belonging to a near-poor household

☐ Person belonging to a household whose land is repossessed

☐ Relatives of revolutionary contributors

☐ Person who is discharged from the armed forces

☐ Person who is discharged from the People's Public Security forces;

☐ Ethnic minority → Ethnicity: ..............................................................................

9. Information on the employee’s qualifications

9.1. Highest level of general education completed/achieved: Grade:….

9.2. Highest level of professional technical qualification attained:

☐ Untrained person ☐ Technical worker without diploma/certificate

☐ Holding a vocational certificate with the training period of under 3 months

☐ National vocational skill certificate ☐ Basic Level ☐ Intermediate Level

☐ College ☐ University ☐ Postgraduate

Name of the training/recognized profession: ..............................................................

10. Information on the status of involvement in business operations:

☐ Employed (Enter further information in 11, 12, 13 and 15).

☐ Unemployed( Enter further information in 11, 14 and 15).

☐ Not participating in business operations for the following reason: ☐ Studying ☐ Retired ☐ Homemaking ☐ Other

11. Social insurance (SI) participation status:

☐ Not participating in SI ☐ participating in voluntary SI ☐ participating in compulsory SI

12. Information on the current employment:

12.1. Position/job title: ................................................................................

12.2. Job: ....................................................................................................

12.3.Type of employment contract:

☐ None ☐ Fixed term ☐ Indefinite term

Contract commencement date (day/month/year): ...............................................

12.4. Place of employment: ................................................................................................

Located in industrial zones, economic zones or high-tech zones: ☐ No ☐ Yes

13. Information on the employer:

13.1. Name of the employer: ................................................................................

13.2. Enterprise registration number/TIN: ....................................................................................................................

13.3. Type of business:

☐ Self-employed individual

☐ Household engaged in agriculture, forestry, fishery production or salt-making

☐ Individual business establishment

☐ Household business

☐ Cooperative, cooperative alliance or artel

☐ Enterprise (☐ State-owned enterprise ☐ Non-state enterprise ☐ Foreign-invested enterprise)

☐ Public sector

☐ Non-state public service provider

☐ Foreign sector

☐ Other organization/union

13.4. Address of the headquarters: ................................................................................

13.5. Economic sector: ..................................................................................................

14. Information on unemployment status

14.1. Unemployment period:

☐ Under 3 months ☐ From 3 months to 1 year ☐ Over 1 year

14.2. Reason for unemployment (optional information)

☐ Recent graduation ☐ Dissolution/shutdown of agency, unit, organization or enterprise

☐ End of contract ☐ Resignation ☐ Land repossession ☐ Other

15. Job search demand:

☐ No ☐ Yes  Proceed to register for job search.

 

Notes:

If the information fields have been connected to the National Population Database, the National Insurance Database, and other databases, information will be automatically filled in the electronic declaration. Employees should only provide information that is not already present in the database.

 

INSTRUCTIONS FOR FILLING OUT INFORMATION

Electronic declaration on registration of and adjustment to employee registration information

1. Full name (as stated in the birth certificate): Enter full Vietnamese name with accents

2. Date of birth: Enter the date of birth

3. Gender:

Check the employee’s gender box (if the employee is male, check the “Male” box; if the employee is female, check the “Female” box)

4. Personal identification number (PIN): Enter the number printed on the employee's ID card, citizen ID card, old-style ID card or PIN

5. Social insurance number:

Enter the social insurance number issued by the social insurance authority (employees can look up their social insurance number at the following address: https://baohiemxahoi.gov.vn)

6. Place of permanent residence:

Select the province/commune where the employee currently resides

7. Place of temporary residence:

Select the province/commune where the employee is temporarily residing (only enter information if it differs from the place of permanent residence)

8. Special group (if any):

Check the appropriate box. If the "Ethnic minority" box is checked, select an ethnic group from the list.

9. Information on the employee’s qualifications

9.1. Highest level of general education completed/achieved:

Enter and select the highest level of grade completed/achieved.

9.2. Highest level of professional technical qualification attained:

Check the appropriate box and select a major/training profession from the List of disciplines and professions (Decision No. 01/2017/QD-TTg dated January 17, 2017 on promulgating the List of disciplines and professions of the national education system)

10. Information on the status of involvement in business operations: Check the appropriate box.

- An employed person is someone who performs any work (not prohibited by law) to produce goods or provide services with the aim of generating income for themselves and their family. For the selection of the "Employed person" box, continue entering information in sections 11, 12, 13, and 15.

- Unemployed persons being persons who are not employed, are seeking employment and are ready to work. For the selection of the "Unemployed person" box, continue entering information in sections 11, 14 and 15.

- When an employee adjusts their status from “employed” or “unemployed” to “not participating in business operations”, they should select and check the "Not participating in business operations" box and then proceed to choose the reason for not participating in business operations.

11. Social insurance (SI) participation status: Check the appropriate box.

- Compulsory social insurance is a type of social insurance organized by the State, in which employees and employers are subject to compulsory social insurance participation.

- Voluntary social insurance is a type of social insurance organized by the State, in which Vietnamese citizens can choose to participate in voluntarily and select the insurance premium rate and payment method that suit their income.

12. Information on the current employment:

12.1. Position/job title:

Enter and select the position or job title according to the list of positions or job titles

12.2. Job:

Enter and select the name of the job that the employee is engaged in according to the List of occupations (Decision No. 34/2020/QD-TTg dated November 26, 2020 on the issuance of the List of occupations in Vietnam)

12.3.Type of employment contract: Check the appropriate box.

The registrant selects and checks the box appropriate to the type of employment contract signed with the employer:

- An employment contract is an agreement between the employee and the employer regarding paid work, salaries, working conditions and the rights and obligations of each party in the labor relationship.

- A fixed-term employment contract is a contract in which both parties specify the duration and the termination date of the contract, within a period not exceeding 36 months from the date the contract takes effect.

- A indefinite-term employment contract is a contract in which both parties do not specify a duration and an termination date of the contract;

Contract commencement date (day/month/year): The employee must enter the day, month and year according to the employment contract signed with the employer.

12.4. Place of employment:

- Select the province/commune where the employee currently works.

In cases where the employee does not have a fixed place of employment, the province or commune where they most frequently work during the month should be selected.

- Check the box "Yes" or "No" below.

13. Information on the employer:

An employer is an enterprise, agency, organization, cooperative, household or individual that hires or employs employees to work for them under an agreement.

13.1. Name of the employer:

Enter the full name of the enterprise, agency, organization, cooperative, household or individual that the employee is currently working for

13.2. Enterprise registration number/TIN:

- Enter the enterprise registration number if the employer is an enterprise.

- Enter the TIN if the employer is not an enterprise.

13.3. Type of business: Check the box appropriate to the type of business by the employer

- Self-employed individual:

- Household engaged in agriculture, forestry, fishery production or salt-making.

- Individual business establishment.

- A household business is registered and established by an individual or household members, who are fully responsible with all their assets for the business operations of the household.

- Cooperative, cooperative alliance or artel

- A enterprise is an organization with its own name, assets and headquarters, established or registered for establishment in accordance with the law for the purpose of conducting business.

+ State-owned enterprises include enterprises in which the State holds more than 50% of the charter capital.

+ Non-state enterprises include enterprises in which private individuals hold more than 50% of the charter capital.

+ Foreign-invested enterprises (FDI enterprises) include enterprises with foreign investment capital.

- The public sector includes agencies and units belonging to the organizational system of the Communist Party of Vietnam; agencies and units within the apparatus of the Vietnamese state; agencies and units belonging to the Vietnam Fatherland Front; agencies and units of socio-political organizations; and public service providers.

- Non-state public service providers are established in accordance with the provisions of law and possess legal entity status.

- The foreign sector includes non-governmental organizations, voluntary organizations, community organizations, etc. whose operations may generate profit and require profit but all of such profit must be reinvested in such organizations’ operations rather than distributed to members or used by the founders or individuals holding controlling interest in the organizations.

- Other organization/union.

13.4. Address of the headquarters: Select the province/commune where the agency, unit or organization’s headquarters is located.

13.5. Economic sector: Choose a primary business line from the Level 3 Economic Sector Classification System (Decision No. 36/2025/QD-TTg dated September 29, 2025 issued by the Prime Minister promulgating Vietnam Standard Industry Classification)

14. Information on unemployment status

14.1. Unemployment period: Select and check the box appropriate to the employee

14.2. Reason for unemployment: Select and check the box appropriate to the employee. This is an optional information field.

15. Job search demand: Select and check the box appropriate to the employee’s demand. In the case of selecting “Yes”, the employee continues filling out the Job Search Registration Form in accordance with the Government's regulations on employment services.

In cases where applicable lists are replaced or amended by documents issued by competent authorities, the employee registration system shall be updated in accordance with regulations.